Skip to content ↓
Priory Woods School & Arts College

Priory Woods School & Arts College A Special Place to Learn

Supporting Pupils at School with Medical Conditions

Policy Statement

The aim of this policy is to ensure that all children with medical conditions, in terms of both physical and mental health are properly supported while at Priory Woods School so they can play a full an active role in school life, remain healthy and achieve their academic potential.

All staff will know what to do in an emergency.

Relevant staff will be aware of individual children’s medical conditions and the plan that is in place to support them.

The school understands the importance of medication and care being managed as directed by health care professionals and parents. Only PRESCRIBED medication will be administered.

Staff involved in the administration of medicines and provision of support to pupils with medical conditions will be suitably trained.

The named member of school staff responsible for this medical conditions policy and its implementation is Janis French and in her absence, Hazel Souter.

On Admission to School

The school nurse completes an initial health assessment prior to a child starting school. The school nurse will advise school which children have medical conditions that will require an Individual Health Care Plan and parents will be asked to complete the plan in conjunction with the health care professionals involved with the child. The class teacher and/or a senior teacher will be consulted.

For the start of the new school year (or within 2 weeks of notification of a medical condition that will require support) the policy lead will ensure the individual health care plan has been completed and in conjunction with health care professionals any staff training agreed.

All parents/carers complete an admissions form advising of any medical conditions for which their child may require support or medication. This is updated annually and parents are responsible for ensuring that all information relating to their child is accurate and up to date.

Parents of children requiring regular and/or emergency medication must complete an Administration of Prescribed Medicines in School Consent Form. Emergency/rescue medication should always be accompanied by a written protocol from the appropriate health care professional e.g. epilepsy nurse, diabetic nurse

Individual Health Care Plans

Relevant staff will be aware of Individual Health Care Plans

A central register of individual health care plans will be held by the school. Individual Health Care Plans will be reviewed at least annually and more frequently if required.

A copy of the current individual health care plan will be held by the parent / carer/ school and where relevant, health care professional. The individual health care plan will accompany the child on any out of school activities.

Administration and Storage of Medication in School

Only medicines which have been prescribed for a child will be administered in school.

Parents should request that, wherever possible, medication is prescribed so that it can be taken outside the school day.

Should medication be required to be administered at school parents / carers should complete an Administration of Prescribed Medicines in School Consent Form. Medication cannot be administered without signed consent.

The school nursing service provides two nursing assistants who are responsible for the safe storage and administration of medication.

The completed Administration of Prescribed Medicines in School Consent Form and the medication should be handed by the parent/carer to the bus escort who will hand it to the class teacher who will pass them to the nursing assistant.

Carers, commissioned by the health service and provided by a care agency e.g. Voyager, Allied Health Care and Advantage Health Care, who look after the medical needs of an individual child/young person are responsible for the storage and administration of their client’s medication.

Medicines will only be administered if they are provided in their original container complete with a pharmacy label showing the child’s name, dosage instructions and any relevant storage instructions. The product must be in date. The exception to this is insulin which must still be in date but will generally be provided to schools inside an insulin pen or pump, rather than in its original container.

The school will make sure all medication is stored safely and that pupils with medical conditions know how to access them if appropriate. In the case of emergency medicines they will have access to them immediately.

All medication / equipment is sent home at the end of the summer term and parents are asked to ensure that new and in date medication is sent into school at the start of the new school year.

Parents must let the school know immediately if their needs change.

Parents/ carers are responsible for replenishing supplies of medicines and collecting no longer required / out of date medicines from school.

Children where competent can administer their own medicine. Parents will be requested to notify the school when this is the case (and request if this is to be supervised or not). Parents / carers will also be required to request in writing if they wish their child to carry their own medication with them in school.

The school will keep an accurate record of all medication they administer or supervise administering, including the dose, time, date and staff involved. If a medication is not administered the parent / carer will be notified.

Disposal of Medication

If parents do not collect out of date / no longer required medicines within 14 days of being requested to do so the medicine will be returned by the school to a pharmacy for destruction.

Out of School Activities / Extended School Day

The school will meet with parent, pupil and health care professional where relevant prior to any overnight or extended day visit to discuss and make a plan for any extra care requirements that may be needed to support a child with a medical condition to participate. This should be recorded in child’s IHP which should accompany them on the activity.

Risk assessments are carried out on all on all out of school activities taking into account the needs of pupils with medical needs. School will make sure a trained member of staff is available to accompany a pupil with a medical condition on an offsite visit.

Supplementary Guidance

Supporting pupils at school with medical condition

Department for Education April 2014

Guidance on Supporting Pupils with Medical Conditions

Middlesbrough Council July 2014

Guidance on the use of emergency salbutamol inhalers in school

September 2014